Data privacy policy

Information for TDSoftware applicants in accordance with Section 13 of the General Data Protection Regulation (GDPR)


Dear applicant, we’re thrilled about your interest in our company! In accordance with the provisions of Articles 13, 14 and 21 of the General Data Protection Regulation (GDPR), we would like to inform you about the processing of personal data provided by you during the application process and any personal data we may have collected and your rights associated with this. To ensure that you are fully informed about the processing of your personal data during the application process, please take note of the following information. Compliance with data protection regulations is a high priority for our company. This document seeks to inform you about the collection and processing of personal data.


1. Responsible authority

The person responsible for the collection and processing of applicant data within the company is Julia Schädlich, j.schaedlich@tdsoftware.de


2. Data collected

We only process data that is related to your application. This can be general data about your person (name, address, contact details etc.), information about your professional qualifications and school education, information about further professional training and, if applicable, other data that you send us in conjunction with your application.

 

3. Recipient of data 

Within our company, we only pass on your personal data to those areas and persons who need it in order to fulfil contractual and legal obligations or to implement our legitimate interests. Otherwise, data will only be passed on to recipients outside the company if this is permitted or required by law, if the transfer is necessary to fulfil legal obligations or if we have your consent.


4. Duration of data retention

We store your personal data as long as doing so is necessary for the determination of your application. Your personal data or application documents will be deleted after a maximum of 6 months after the end of the application process (for example, notification of an unsuccessful application), unless a longer period of storage is legally required or permitted. Beyond this, we only store your personal data to the extent required by law or in a specific case for the assertion, exercise or defence of legal claims for the duration of a legal dispute. In the event that you have consented to a longer period of storage of your personal data, we will store it in accordance with your declaration of consent.

If an employment, training or internship relationship arises after the application process, your data will continue to be stored, if necessary and permissible, and then transferred to the personnel file. If necessary, you will receive an invitation to join our talent pool after the application process. This allows us to continue to consider you in our applicant selection process in the future if suitable vacancies arise. If we have your consent, we will store your application data in our talent pool in accordance with your consent or any future consent.


5. Your data protection rights 

In accordance with the GDPR, every data subject has the right of access (Section 15), the right of rectification (Section 16), the right of deletion (Section 17), the right to restrict processing (Section 18), the right of notification (Section 19) and the right to data transferability (Section 20).

In addition, pursuant to Section 77 of the GDPR you have the right of appeal to a data protection supervisory authority if you believe that your personal data is not being processed lawfully. The right of appeal is without prejudice to any other administrative or judicial remedy.

If the processing of data is based on your consent, you are entitled to revoke your consent to the use of your personal data at any time in accordance with Section 7 of the GDPR. Please note, however, that revocation is only effective for future processing. Processing that has taken place before revocation is not affected.

With regard to your personal data, you have the right to information, deletion, restriction of processing as well as data transferability and, in the event of incorrectness, to correction (see Section 15 – 20 of the GDPR).

As a data subject, you have the right to complain to a supervisory authority responsible for data protection if you believe that the processing of data concerning you is in breach of data protection regulations. Right of appeal may be lodged with a supervisory authority in the Member State in which the data subject resides or works, or in the Member State in which the alleged breach occurred.


6. Our data protection officer

You also have the right to contact our data protection officer at any time. They are sworn to secrecy regarding your inquiry. The contact details of our data protection officer are:


Thomas Dingler, Managing Director
TDSoftware GmbH Schloßgasse 20
07743 Jena, Germany
Email: t.dingler@tdsoftware.de


Preamble

This document is for informational purposes only. The legally binding version is always the German version of this document. Prescreen International GmbH, Mariahilfer Straße 17, 1060 Vienna, Austria (hereinafter referred to as “Prescreen”) offers the e-recruiting system “Prescreen” on the *.jobbase.io domain (hereinafter referred to as “jobbase.io”), where companies can advertise job vacancies and receive and manage applications. Within the framework of these activities, Prescreen processes personal data on behalf of and for the purposes of the company that you wish to contact with regard to your application. In terms of data protection legislation, that company is designated as a controller within the meaning of Art. 4 (7) of the General Data Protection Regulation (GDPR). Prescreen acts in this relationship as a processor within the meaning of Art. 4 (8) GDPR. The protection and confidentiality of your data are of particular importance to Prescreen. Of course, your data are processed exclusively in accordance with the relevant data protection provisions, in particular the Austrian Data Protection Act (DSG), the Austrian Telecommunications Act (TKG), the German Federal Data Protection Act (BDSG) and the German Telemedia Act (TMG). This Data Protection Policy also meets all of the statutory requirements that will become mandatory with the enactment of the European General Data Protection Regulation (GDPR). The GDPR comes into force on 25 May 2018. Under no circumstances will Prescreen transmit your personal details to third parties for advertising, marketing or other purposes without authorisation. If you have any questions about this Data Protection Policy, you can contact the company responsible or Prescreen by email at support@prescreen.io.

  1. What are personal data?

    Personal data are considered to be all information that allows conclusions to be drawn about your personal or material circumstances, or from which it is possible to identify you.

  2. What data are collected?

    1. For the automated processing of your application, the following data are collected and processed:
      1. first name, surname, email address and, as necessary, address/location, date of birth, title, telephone number, nationality
      2. Additional questions depending on the respective job vacancy (e.g. driving licence)
      3. CV, in particular information about professional experience and training
      4. Skills (e.g. Photoshop, MS Office)
      5. Application photo
      6. Qualifications, awards and linguistic skills
      7. Covering letter
      8. Any files and documents that you upload
    2. We store the written electronic communication that takes place between you and the company to which you are applying. In addition, we process comments and assessments that are written about you in the course of your application process.

    3. To allow us to adapt our services to your needs in future and facilitate easy use of our website, we record statistical information about your surfing behaviour on our website (e.g. the areas of the website you click on or the times when you log in). This data may be recorded for the purposes of support or service optimisation and viewed at any time by the Prescreen administrator, as required.

  3. Purpose of data collection

    Prescreen processes and uses the personal data collected to provide Prescreen services, for the purposes of registration on the companies’ websites, and for the purposes of sharing information between applicants and companies. We wish to draw your attention to the fact that for the purposes of direct advertising we will send you electronic messages about new job offers from companies to which you have previously applied. On behalf of those companies, we process your name, your email address and the data that you entered on your previous application. You can object to receiving these messages at any time by emailing the company concerned or Prescreen at support@prescreen.io.

  4. What are cookies?

    1. Prescreen uses “cookies” to operate its website. These are used to make our website content more user-friendly, more effective and more secure. Cookies are small text files that are stored on your computer. “Session cookies” are deleted as soon as you leave our website. In contrast, permanent cookies (e.g. to enable you to return to the application process at a later stage) remain on your computer’s hard drive until they are deleted by your browser. You can prevent the installation of cookies on your computer by adjusting your browser software accordingly. Please note, however, that in this case some functions of Prescreen may not be available to you to their full extent.
    2. Cookies may be required to maintain the “functionality” of the website. Use of such cookies does not require consent and cannot therefore be deactivated. Cookies that are used to “analyse” your behaviour on our website are saved only with your consent. If we use cookies that require consent, when you first access our website there will appear a cookie banner on which you can agree to the use of cookies that require consent. If you wish to change your cookie settings at a later date, you can make the change on the website in the “Cookies” section.
    3. Below is a list of the cookies used:
      PHPSESSIDSession CookieFunctionThis cookie is used to identify the user during his/her use of Prescreen. The cookie is essential for the website to function properly. The cookie ceases to be valid once the browser is closed.jobbase.io
      REMEMBERMEPersistent CookieFunctionThis cookie is used to restore a session that has timed out. The cookie ceases to be valid after two weeks.jobbase.io
  5. Are data transferred to or collected by third parties?

    Data collected within the context of your application are not published or forwarded without authorisation, i.e. without your consent, to third parties. Apart from our employees who process your data in the course of providing our services, we transfer your data to the following recipients:

    1. Companies with which contact is to be made in the context of your application process.
    2. Sub-contracted processors acting as IT service providers help us provide our services and in the context of hosting services. They have registered offices in Austria and Germany. If other processors are commissioned with maintenance work, those processors may gain access to your data in the course of their work. In such cases, Prescreen undertakes to oblige them contractually to comply with the applicable data protection provisions and with the provisions regarding data protection and confidentiality under this Agreement.
    3. Prescreen may be legally obliged to disclose your data if the data are required to assert, exercise or defend legal claims of the customer in respect of the authorities.

    If Prescreen wishes to use your data in a way that goes beyond that described above, Prescreen will first obtain your express consent.

  6. Storage periods

    1. Personal data of rejected applicants are stored for a maximum of six months, starting from the date of rejection of the application. If you prefer a longer storage period for your application process (to continue your application at a later date, for example), we request that you adjust the settings accordingly when you register.

    2. Longer storage periods may also result from the fact that the data are required to assert, exercise or defend legal claims in respect of the authorities or if statutory storage periods apply. The data will be stored as long as necessary to fulfil these purposes.
  7. Your rights with regard to stored data

    1. You have the right to free information about the personal data about you that we process, as well as the right to correct and erase data, to limit data processing, and the right to data transferability. If you wish to assert these rights or obtain further information about them, please send an email to the relevant company or Prescreen at support@prescreen.io.
    2. As a matter of principle, our Data Protection Policy and our responsibility and liability in this connection does not cover websites of third-party providers to which we provide links or to which you are forwarded. We are also not responsible for subsequent data processing by the operators of those websites in such cases.


  8. Withdrawal option

    1. You may at any time withdraw any consent you may have given as required by data protection law, with effect from that point forward. If you wish to exercise your right to withdraw, please send an email to the relevant company or Prescreen at support@prescreen.io.
    2. If we use cookies that require consent on our website and you have also agreed to their use, you can withdraw that consent on our website in the “Cookies” section. You will find further information about cookies under section 4, “What are cookies”.


  9. Validity of the Agreement (severability clause)

    The legal inadmissibility, ineffectiveness, invalidity or unenforceability of parts of these data protection provisions and conditions of use does not affect the effectiveness and validity of the remaining provisions.

  10. Complaints to the data protection authorities

    If you believe that we are processing your data in contravention of applicable legal regulations, you can make a complaint to the Austrian data protection authorities or other responsible supervisory authority (in particular in the member state of your place of residence or work).

  11. Contact details of the controller company under data protection legislation

    TDSoftware Name: Thomas Dingler
    E-mail: t.dingler@tdsoftware.de
    Phone:
    Address: Schlossgasse 20 Jena Germany